Brain

Overview

Brain records what was said and decided on a project, who wrote it and when. Notes sit on branches (for example Area 19 → Pumps), nested to any depth, with an always-present General branch for everything else.

• Tag a note Decision, Action, Info or Risk.
• Write a note after the meeting and give it the meeting's date; the time you really wrote it is kept.
• Nothing is deleted: notes are cancelled (struck through), branches are archived.
• Internal only — clients never see Brain.

The full guide is in the User Manual chapter.

Access & Permissions

• Writing needs a paid plan (Paid Solo, or a member of an organisation with an active paid plan). Free accounts do not see the Brain button.
• Reading: the project owner, its team members and the organisation admin. After a plan ends the notes stay readable but cannot be changed.
• View-only team members can add notes.
• You edit your own notes; the author, the owner or the organisation admin can cancel or restore one; only the owner or organisation admin moves a note to another branch.
• Moving a branch is for the organisation admin (the owner when the project has no organisation).

Writing a Note

1. Click the round brain button at the bottom right of any page.
2. Pick the project and branch (+ New branch creates one under the selected branch).
3. Type the note, optionally pick a tag, and leave Meeting date empty for "now" or set a past date.
4. Save note, or press Ctrl+Enter. Unsaved text is kept in your browser per project.

Branches

• Names must differ under the same parent (capitals ignored); Pumps can exist under every area.
• General cannot be renamed, archived or moved.
• Archive hides a branch and everything under it; tick Archived on the Brain page to see it and restore it.

Reading, Finding & Maps

• Open Brain from the project page. Normal shows the branch list and the notes of the selected branch, newest meeting first, with filters for text, tag, person and dates.
• Find a branch (2+ letters) searches branch names and the text of notes, and lists every match with its path (for a note match, a quote of the newest matching note). Open one, open it in a new window with ↗, or tick several and Read ticked together for one merged timeline.
• Map draws the branches as a mind map; click the number in a branch to see its notes. By date shows each branch as a lane through time with notes as circles (a number means several that day).
• A + on a branch adds a note there; in By date, clicking an empty part of a lane adds one on that day.

Troubleshooting

• No brain button — Brain needs a paid plan; free accounts can still read the notes of projects they belong to.
• "The meeting date cannot be in the future" — use the date the meeting actually took place.
• Cannot move a branch — only the organisation admin (or the owner of a project with no organisation) can.
• Branch disappeared — it was archived; tick Archived and restore it.
• No Map / By date switch — hidden on phone-sized screens.

FAQ

Can I delete a note?

No. You can cancel it: it stays, struck through, and can be restored. Edit your own notes instead if you only need to correct them; the earlier text is kept.

Is note text sent anywhere?

No. It is not put in emails or in the activity log, which only records that a branch changed or a note was cancelled, restored or moved.